Executive Council Meeting of the American Society of Andrology July 23, 1984

MINUTES OF THE INTERIM MEETING OF THE EXECUTIVE COUNCIL OF THE AMERICAN SOCIETY OF ANDROLOGY HELD ON JULY 23, 1984 The meeting of the Executive Council of the American Society of Andrology was called to order at 9:58 a.m. by President Ansbacher in the Airport Hilton Hotel in Denver, Colorado. Executive Council members: R.P. Amann, W.D. Odell, L.E. Reichert, B. Robaire, B.J. Rogers, A. Steinberger and B.H. Vickery were present. In addition, at the invitation of the President, Committee Chairpersons R.W. Lewis, L.D. Russell and T.T. Turner were present. The Secretary gave a brief report noting that a mailing to all members was made in May, 1984. This mailing included a copy of the Constitution and Bylaws, the Membership Directory, the President's Letter, Minutes of the Annual Business Meeting, Treasurer's Report, an announcement of the Student Essay Award Contest, a series of notes to members including requests for nominations and the submission of nominees for Distinguished Andrologist and Young Andrologist, an ASA flyer and a membership application. Total cost for postage for this mailing was $356.70 of which about 82% was used to mail the material by Airmail to members not resident in North America. The Secretary stated that a mailing on behalf of the Membership Committee which would include a Letter from the President, the ASA brochure, a brochure outlining the 1985 Congress, and a membership application was to be mailed to 1,000 urologists, selected from about 7,000 in a membership list, in late July. (The mailing actually went out on July 31 to 994 northeast urologists.) The Secretary indicated that a mailing would be made to all ASA members of complete material pertaining to the 1985 Annual Meeting/Congress as soon as that material was obtained from Dr. R. Newton, the Program Chairman. Dr. Newton promised it would be in the Secretary's hands by I August. An insert in this mailing will be a reminder to submit nominations for officers. The Secretary reminded all present a First Class Mailing is planned for approximately October 12 which will include the 1985 dues notices and other material submitted to the Secretary on or before October 1. A second mailing is planned for December 14 which will include the ballot form for Executive Council and officers and, for delinquent members, a second dues notice. If appropriate, a ballot concerning Constitutional amendments could be included in this mailing. Material for the mailing of December 14 must be received by the Secretary no later than December 4. No additional mailing is planned prior to the 1985 Annual Meeting; it is expected that the next mailing to members will occur in late May, 1985. President Ansbacher presented the report of the Awards Committee which noted that the winners of the Student Award in 1984 were P.C. Albertsen and R.S. Zane, that the Young Andrologist was L. Russell and that the Distinguished Andrologist was R.H. Foote. It was noted that the format for the Student Award for 1985, only, will be an essay contest because of the very limited number of oral presentations scheduled for the 1985 Meeting. The Chairman of the Awards Committee wished to encourage all Council Members to encourage their colleagues to have their students submit essays prior to the deadline of September 28, 1984. Members of the Council were encouraged to request their colleagues to submit nominations for the Society Awards, Distinguished Andrologist and Young Andrologist. The Chairman of the Awards Committee also expressed in her report appreciation to the Louisiana Fertility Clinic for supporting the 1984 Student