Executive Council Meeting of the American Society of Andrology July 23, 1985
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( ( ~_.g_ ~s- t~ A- G~'7 --r-c '" ...,. -I C I.t ~, ',.-..f MINUTES OF THE INTERIM MEETING OF THE EXECUTIVE COUNCIL OF THE AMERICAN SOCIETY OF ANDROLOGY HELD ON JULY 23, 1985 A meeting of the Executive Council of the American Society of Andrology was called to order at 5:16 p.m. by President Steinberger in Room 108 of the University Center, McGill University, Montreal, Canada. Executive Council members present were: Amann, Ansbacher, Bardin, Cameron, Marmar, Robaire, Rogers and Vickery. Council members absent were: Davis, Hoffer, Horton, Neaves, Odell, Sanborn and Smith. In addition, at the invitation of the President, Committee Chairpersons Boccabella, Eward, Hinton, Newton, Rosemberg, Russell and Zaneveld were present. Since a quorum (2/3) of the Executive Council was not present, President Steinberger asked those members of the Council present to serve as an ad hoc committee to discuss the agenda items as well as old and new business. Council members present, acting as an ad hoc committee, had their votes recorded on several items. The Secretary was requested to record the deliberations of this ad hoc committee of the Executive Council and distribute them as the minutes of the Interim Meeting of the Exe.cutive Council to _ all members of the Council. The Secretary also was requested to prepare a mail ballot listing items discussed by the ad hoc committee of the Council so that they can be approved, or disapproved, by vote of the full Council. The above procedures are as outlined in Article 3, Section 5(a) of the Bylaws of the Society. President Steinberger announced that all ad hoc committees discussed at the last Council meeting had been appointed. In addition, Marmar was asked to prepare a working syllabus for organization of an annual meeting. Steinberger also noted that through an inadvertent error, Hamilton had been appointed in April 1985 as Chairman of the Publication Committee when, indeed, Hoffer will remain as Chairman of this Committee in 1985, consistent with the stipulation in our Bylaws that the Chairperson of this Committee serve for at least 3 years. It also was announced that funds had been obtained from Serono in support of the 1986 Serono Lectureship, but support for the postgraduate course was denied. The Texas Institute for Reproductive Medicine and Endocrinology has agreed to support the Young Andrologist Award in 1986. Other sources of support for the 1986 Annual Meeting and postgraduate course are being explored. A letter from the President was sent, by Vickery, to all individuals presenting a brief communication at the 1985 meeting encouraging them to submit a manuscript to J. Andrology. The Secretary gave a brief report and noted that a large mailing was made to all members on May 28, 1985 and a second mailing was made on July 17. This latter mailing included additional information on the 1986 Annual Meeting and postgraduate course, a reminder to submit nominations for officers and award recipients, and a form for submission of abstracts. He reminded those present that additional mailings were planned for October 1 (changed to September 16, see below), December 14 and, possibly, January 17. He reminded those present that each mailing represented a considerable cost to the Society and it was essential that all information to be distributed to Society members be coordinated through his office and meet the stipulated deadlines. In discussion, Eward asked if an addi tional mailing for program and housing inf orma tion rei a ting to the 1986 Annual Meeting could be prepared. Council concurred that this was undesirable and it was agreed to shift the date of the October 1 mailing back to September 16 so that all members would receive information on registration and housing fees